Copy Pages, Questions and Learning Objects from one Project into another (Re-use)

Ribbon Off

If you are working with the Ribbon off, you can search for content directly using the Search option (1).

Selecting either New Page or New Question (2) also provides access to searching for content.

If you've selected New Page or New Question, on their respective panels the first two options also open the content search feature.

The Find Content to Reuse panel allows you to Search across all Projects or to Browse Projects to find a specific Project.

The Search option is focused on helping you find:

• Learning Objects
• Pages
• Test Questions

to add to your current project.

The Browse Projects option allows you to access more content to copy:

• Learning Objects
• Pages
• Test Questions
• Custom Master Pages such as Headers, Footers and End Screens
• Target Pages

If you select Search, the Search panel will open.

To the left of the Search field you can choose from:

• Pages
• Questions
• Learning Objects 

Next simply type in words that you wish to search for.

The search feature will search against:

• All text on a page
• The title, description and keywords for the page
• The title, description and keywords for assets on a page
• The transcript of the page

The Search will not include any content in the current Project you are working on.

The Search will only return results for Claro or Flow content based on the current project you are working in.

The Advanced Filters help you target the search.

For example, you can target specific Categories or Collections, or who created the content if you know the original author.

Once the search is completed, the results will be shown in the left column of the Find Content to Reuse panel.

You can select a result and see a preview in the center pane of the panel.

If you have searched for Learning Objects, you can preview all pages plus test questions and the See Sharing/Reuse link will show you all the Projects where the LO is currently being used (shared).

Selecting Insert will add the LO, Page or Question to your current Project.

Learning Objects can be Shared or Duplicated into the current Project:

• Share means the LO will inherit updates any time changes are made in any Project where it is shared
• Duplicate creates a copy of the LO that is not connected to the original LO. The Duplicated LO can be edited without its changes affecting any uses of the original LO.

Pages and Questions can only be added as a copy (duplicated). 

If you are an Author, by default you will only be able to search against Projects which you have created or Projects which you have been assigned permission to work on.

The Is Searchable Project Property setting is a bridging option between allowing content to be found by Authors and limiting their ability to make changes to the original content. 

The setting is only available to Administrators, and can be found on the Project Properties panel's Organization section.

An Admin can select the Is Searchable checkbox on the Project Properties panel, which allows the Project's content to be searchable even if an Author has not been assigned editing permission to the Project.

Authors do not see the Is Searchable option. If an Author creates a Project which should be searchable for everyone then an Admin user will have to edit the Project Properties.

When an Author searches for content (for example using the Copy From Another Project option), content from projects set as Is Searchable will be included in the search results.

If the Author has not been assigned editing permission to the originating Project they are only able to Duplicate any LOs found using the Content Search. They can not Share the LOs into their current Project unless they have been assigned to edit the originating Project.

Authors can also copy Pages and Test Questions from projects set as Is Searchable.